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Accounts Executive (Accounts Payable & Receivable)

Accounts Executive (Accounts Payable & Receivable) is a person responsible for maintaining the suppliers accounts and makes authorized payments to them on behalf of the company, raises bills on its customers, receives and acknowledges collections on behalf of the company.

Minimum Educational Qualifications:

Graduation in commerce or allied subjects/Diploma in commercial Practice

Course Outline:

Understanding the Purchase order, Purchase journal, supplier and payment details

  • Understand the purchase journal
  • Understanding the category of supplier
  • Detailed understanding about the supplier
  • Understand details regarding the payment particulars
  • Perform General/Administrative Tasks

Understanding customer purchase order, payment terms, delivery challan and (Task) sales journal

  • Understand the customer purchase order
  • Understanding the sales journal
  • Detailed understanding about the delivery challan
  • Understand details regarding the payment particulars
  • Perform General/Administrative Tasks

Booking credit purchases in the purchase journal

  • Understanding the purchase journal
  • Obtain and check documents related to the purchase
  • Recording data in the Purchase journal
  • Get authorization from Senior/Manager
  • Passing accounting entry in the purchase journal
  • Perform General/Administrative Tasks

Record keeping

  • Study and understand the relevance of documents
  • Filing the document for future reference/audit purposes
  • Maintaining the documents as per the accounting period
  • To maintain supplier details
  • To prepare statements
  • Perform General/Administrative Tasks

Booking credit sales in the sales journal

  • Understanding the sales journal
  • Obtain and check documents related to the sale
  • Recording data in the Sales journal
  • Get authorization from Senior/Manager
  • Passing accounting entry in the Sales journal
  • Perform General/Administrative Tasks

Verification of the documents

  • Identifying and understanding the transaction prompting documents
  • Understanding the relevance of the master documents
  • Understanding the contents of these documents
  • Verify and validate the correctness of the documents
  • Perform General/Administrative Tasks

Preparation of payment voucher

  • Knowledge of accounting software used by the company
  • Understanding and preparation of payment voucher
  • Creating transactional documentation the correct supplier's name
  • Understanding and ascertaining the amount to be paid
  • Determining the mode of payment
  • Get authorization from Senior/Manager
  • Perform General/Administrative Tasks

Preparation of mode of payment

  • Ascertaining the mode of payment
  • Preparing the mode of payment
  • Ascertaining the amount payable to the supplier
  • Preparing payment in favour of the supplier
  • Get authorization from Senior/Manager
  • Perform General/Administrative Tasks

Updating voucher with payment details

  • Obtaining the payment voucher
  • Filling the particulars of authorized payment
  • Perform General/Administrative Tasks

Preparing Receipt Voucher

  • Raising invoice on the customer
  • Verifying the invoice raised on the customer and its value
  • Verifying the value in the invoice and mode of receipt (cash/cheque/DD(Demand Draft)/ NEFT(National Electronic Fund Transfer)
  • Generate transactional documents
  • Get approval of such transactional documents
  • Perform General/Administrative Tasks

Performing the accounting entry

  • Knowledge of accounting software used by the company
  • Account updation
  • Selecting the voucher type
  • To pass accounting entry in the books of accounts
  • General/Administrative Tasks